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Operations Project Assistant II

Company: Genesee Intermediate School District
Location: Flint
Posted on: November 22, 2021

Job Description:

The Operations Project Assistant II supports the Director of Operations with the coordination and assignment of work to ensure that facilities are clean, safe and well maintained. The Operations Project Assistant II is responsible for assisting with various functions related to maintaining and facilitating maintenance and operations projects, including Capital Improvements. The Operations Assistant II will oversee and supervise assigned projects. The Operations Project Assistant II will assist in custodial supply inventory management, budget tracking and personnel. The Operations Project Assistant II assists and relieves the Director and Assistant Director of Operations of paperwork and other duties so they may devote maximum attention to the goals of the department. Works closely with the Assistant Director of Operations and the Operations Coordinator to ensure the coordination of staffing needs. Works with the Human Resources and Operations Finance Assistant I on project matters relating to finance.Essential Duties (May include, but not limited to): 1. Prepares and creates reports related to payroll, budgets, inventory, maintenance projects, and newsletters as requested.2. Oversees assigned projects from the Director of Operations including management of staff assigned to the project.3. Responsible to supervise mail and package distribution for the District.4. Logs and maintains records of water testing, asbestos, lead and/or hazardous materials testing, and removal.5. Ensures custodial and maintenance staff maintain up-to-date on trainings as required by the district and Operations procedures.6. Maintains confidential information, and files accurate records of department functions.7. Responsible for assisting in setting up monthly meetings.8. Creates and maintains accurate, up-to-date databases in support of department activities, events, and programs.9. Assists with preparation and distribution of materials for meetings, programs, and training activities.10. Processes the flow of various documents requiring approval of the Director of Operations.11. Utilizes current accounting software to perform routine accounting tasks, such as preparing purchase orders, invoices, check requests, vendor requests, conference reimbursements, travel reimbursements, accounts payable.12. Maintains log of conference requests and coordinates staff notification of tracking numbers.13. Seek quotes for equipment, maintenance projects, assists with bid process when required, and processes district furniture requisition forms.14. Collaborates with other staff within the department to ensure consistent workflow and timely completion of department activities.15. Schedules, coordinates and promotes meetings/events/activities in assigned area as required by the position.16. Provides customer service and information to all guests and processes incoming calls.17. Works on various special department projects as assigned and ensures completion.18. Responsible for driving the department van to and from the Genesee Intermediate School District to local districts for assigned errands.19. Consistently models Win-Win Leadership.Job Type: Full-timePay: $18.67 - $27.12 per hourBenefits:

  • Dental insurance
  • Health insurance
  • Life insurance
  • Vision insuranceSchedule:
    • Day shift
    • Monday to FridayEducation:
      • Associate (Preferred)Experience:
        • business/educational setting: 3 years (Preferred)Work Location:
          • One locationWork Remotely:
            • NoWork Location: One location

Keywords: Genesee Intermediate School District, Flint , Operations Project Assistant II, Other , Flint, Michigan

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