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Student Grant Administrator

Company: Mid-Michigan Area Public Schools Consortium
Location: Flint
Posted on: June 25, 2022

Job Description:

Position Type: Business ServicesDate Posted: 5/25/2022Location: Carman-Ainsworth AdministrationDistrict: Carman-Ainsworth Community Schools - websiteFor full consideration, all interested and qualified candidates should apply by sending in a resume to Human Resources, Carman-Ainsworth Community Schools, G-3475 W. Court Street, Flint, MI 48532, no later than 4 p.m. on Tuesday, May 31, 2022. This is a 40 hour a week position for 52 weeks per year, hourly rate to start is $23.43/hour. Grant Accounting Clerk - State and Federal Programs Reports To Assistant Superintendent Supervises N/A Job Purpose and Focus To establish and maintain appropriate accounting records and procedures to insure the efficient operation, reporting, and appropriate expenditure of all grants including state and federal programs. Employee provides clerical support, bookkeeping and operational office assistance to administrative staff by acting as a resource authority regarding policies and procedures for grant programs. Essential Qualifications and Requirements Bachelor degree in accounting or business preferred Ability to type with speed and accuracy (55 wpm or 8000 keystrokes per hour) Ability to compose and edit written materials Demonstrated ability to use Windows-based software (e.g., MS Word) especially word processing, spreadsheets, and email Ability to work independently Ability to work well with others General knowledge of bookkeeping and/or accounting Specialized experience, subject matter knowledge and skills directly relevant to the program area Ability to exercise tact and discretion in relationships with district personnel, vendors and the general public Ability to problem solve, prioritize work, meet deadlines and demonstrate organizational skills Ability to work accurately and quickly under extremely tight operational deadlines Ability to plan and organize work Ability to communicate and follow instructions Willingness to keep abreast of changing technologies and to assume new responsibilities required by the introduction of new services and equipment Ability to maintain regular attendance Ability to develop and maintain record keeping systems and procedures Essential Functions and Representative Duties Assist program coordinators with grant proposals and budget preparation as needed Review grant proposals prior to submission for accuracy Prepare budget and chart of accounts for approved grants Meet at least annually with grant program coordinators to review grant guidelines, timelines, procedures, regulations, budgets and chart of accounts Submit payroll information to Human Resources and Payroll Submit fringe benefit information to Human Resources and Fringe Benefits Submit financial and other reports as required in a timely manner Request funds for all grants on a timely basis Review petty cash, purchase orders, purchase order checks, mileage, and employee business expense reimbursements for accuracy and proper documentation and assign appropriate account numbers for charging Enter purchase order and County Bid requests as needed Update purchase order check requests Update employee payroll distribution account numbers to insure proper charging of wages Maintain fixed asset inventory for appropriate federal expenditures Monitor grant budgets and expenditures to insure appropriate and timely spending of grant funds Compute and monitor required in-kind/local expenditures Assist in the preparation of budget amendments Keep files of required information for each grant Schedule and arrange for program staff attendance at conferences and workshops Coordinate summer work assignments and pay schedules Monitor computer needs for programs Assist auditors Correspond with State/Federal consultants as needed Participate as appropriate in performance reviews and program audits Prepare an annual calendar of due dates for all grants Ensure compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc. Maintain contact with applicable agencies/organizations for guidance in the solution of compliance problems Perform other duties as assigned Terms of Employment Wages and benefits as outlined in the Collective Bargaining Agreement with the Board of Education. This is a 40 hour a week position for 52 weeks per year. Hourly rate is based on the Secretarial/Paraprofessional salary schedule level F ($23.43/hr.). Work Environment Work is normally performed in a typical interior/office work environment. There is limited exposure to physical risk. Work is reviewed through results obtained. Errors in work may result in inconvenience, loss of funds and/or loss of time. Evaluation/Performance Measurements Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Personnel. Criteria for performance include but are not limited to:Attendance record Data utilization Human interactions Participation in specific training or workshop opportunities Demonstration of interpersonal, time, conflict, and stress management skills Production and efficiency related to job duties Ability to achieve problem resolution and maintain smooth and seamless operations while conducting courteous and professional communications Intent and Function of Position Descriptions Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. All descriptions reflect essential functions and basic duties. Peripheral tasks have been excluded. Requirements, skills, and abilities are the minimal standards required to successfully perform the positions. In no instance should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as appropriate, in keeping with collective bargaining agreements and law.Carman-Ainsworth Community Schools does not discriminate on the bases of race, color, national origin, sex, (including sexual orientation and transgender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected characteristic, in its programs and activities, including employment opportunities. The district shall comply with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. 2000d. et seq.; and 42 U.S.C 2000e, et seq.; The Americans With Disabilities Act of 1990, 42 U.S.C. 1210, et seq.; The Handicappers' Civil Rights Act, MCL 37.1101, et seq.; and The Elliott-Larsen Civil Rights Act, MCL 37.2101, Age Discrimination in Employment Act (ADEA), 29 U.S.C. 621, et seq.

Keywords: Mid-Michigan Area Public Schools Consortium, Flint , Student Grant Administrator, Accounting, Auditing , Flint, Michigan

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