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Accounting Specialist

Company: American Hospitality Management
Location: Cheboygan
Posted on: May 15, 2022

Job Description:

Job DescriptionAccounting SpecialistAmerican Hospitality Management, Inc. (AHM.) is looking to add an accounting specialist to our team! AHM is an award-winning hotel management company located in Cheboygan, MI. AHM manages hotels across the United States. The right candidate must possess a high standard of customer service, strong work ethic, attention to detail, they will be thorough and organized and behave in a friendly and courteous demeanor to all fellow team members and corporate staff. Responsibilities include providing accounts payable and payroll processing support for our 20+ hotels across the United States. The ideal individual will be self-motivated and detail/deadline oriented. Must be able to multi-task, problem solve and work in a team environment. Experience with Excel and Microsoft office is a must. Experience in the hotel and/or restaurant industry a plus. This is a full-time, non-exempt (hourly) position with starting compensation based upon qualifications. AHM is an Equal Opportunity Employer. Summary: Member of the accounting team that ensures accurate processing and recording of multiple properties accounts payable and payroll transactions and provides timely and accurate financial information. Accurately issues pay to vendors and employees in accordance with established practices and guidelines in compliance with State and Federal laws.Essential Duties & Responsibilities:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system balances to supporting detail.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Pays vendors while monitoring cash flow availability, discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Prepares/mails or coordinates the preparation and mailing of all required tax documents (i.e. 1099s, W-2s, etc.) as part of the year end processes.
  • Enters, maintains payroll records in the payroll system; information may include employee's hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information. Processes required documents through payroll to ensure accurate record keeping and proper deductions
  • Prepares bi-weekly payroll, collect property timecards, total, verifies hours worked and vacation. Deducts appropriate amounts for employees (i.e. taxes and garnishments).
  • Coordinates the issuance, or reissuance, of physical or replacement checks or direct deposits due to payroll errors or final discharge.
  • Assists Property General Managers in establishing personnel files.
  • Provides administrative support functions as needed (i.e. correspondence generation, record keeping and file maintenance).
  • Maintains historical records by scanning and/or filing documents in compliance with applicable AHM/legal requirements.
  • Updates job knowledge by participating in educational opportunities.
  • Protects organization's value by keeping information confidential.
  • Ensures procedures and policies are administered in accordance with federal and state regulations.
  • Perform miscellaneous duties as assigned.Education Requirements: High school diploma or equivalent with some college or technical school course work and minimum of 2 to 5 years' experience in accounting or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Knowledge of financial and accounting software applications. Knowledge of federal and state payroll compliance regulations. Competencies/Required Skills/Abilities:
    • General knowledge of the accounts payable function to include basic principles of finance, accounting and bookkeeping.
    • General knowledge of the payroll function including preparation, balancing, internal controls, and payroll taxes.
    • Excellent communication, organizational, and time management skills, attention to detail, thoroughness and deadline driven.
    • Experience with accounting and payroll processing software and online platforms.
    • Knowledge of Microsoft Office, including Excel and Word.
    • Strong analytical and problem-solving skills.
    • Ability to nurture vendor and supplier relationships.
    • Ability to multi-task.
    • Ability to work either independently or collaboratively as needed.
    • Conduct self in a manner of a high level of confidentially, good judgement and privacy.
    • Ethical conduct.
    • Demonstrates initiative.
    • Customer service skills.Work Environment: Conditions are normal for a high-pressure office environment. Work may require weekend and/or Holiday/evening work. Safe working environment.We are proud to offer the following benefits:
      • 401(k) Program (Employer Matching Contribution/ Discretionary Profit Sharing)
      • Employer paid Long-Term Disability
      • Employer paid Life Insurance
      • PTO/ Bereavement Pay/Paid Holidays
      • Hotel discounts

Keywords: American Hospitality Management, Flint , Accounting Specialist, Accounting, Auditing , Cheboygan, Michigan

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